MINUTES OF SEPTEMBER 2011
Statement of President – Adequate notice for this meeting has been provided accordingly to the Open Public Meeting Act Rule NJAC5:20.
Roll Call: Steve Fetics, Michael Issler, Sheila McGraw, Mary Soccio, absent - Patty Coppla, Management – Julie Palma & Tricia Badalamenti
Minutes of August 22, 2011 were approved as written.
New Condominium Construction – Buckalew has sent letter to developer and they have agreed to payment of $5,000.00 legal fee, awaiting signed documents.
Responsibility for water delivery – Buckalew will be sending letters to private owners.
Roof Replacement Project – Tricia Badalamenti advises a final walk through was done with Stewart and Godsall, but there were some items that still needed to be complete. Stewart states that all is done now, need list of same from Godsall.
Stonegate Website – Mary Soccio is refining same, cost minimal to association.
Dumpsters – DMS will do enclosure pricing and other dumpster, awaiting for cement to settle.
Decks – Contractor to begin next week.
Paving project – Hopefully, weather permitting, this will be complete during week. A walk thru needs to be done.
Crawlspace – Need to review by laws and then evaluate.
Roof Building 9 – Discussion of Stewarts thoughts as well as gutter replacement etc. Mike Issler will discuss with Kelly Stewart and advise, Management will check work orders and report back.
Work Order – Light out in 800 building
Masonry – Review of extras – Much to do – Discussion of monies etc. Motion by Steve Fetics to do the extras as proposed, 3 in agreement, 1 against.
Review of Budget – Changes to office expense, common area improvements and replacement cost. Will redo.
Other avenues of trying to recoup arrearages discussed:
Try to utilize lease rider with tenants, if investor owes money.
Revocation of parking or make arrangements to come to meeting.
Meeting adjourned at 10:00 p.m.
MINUTES OF AUGUST 22, 2011
Statement of President – Adequate notice for this meeting has been provided accordingly to the Open Public Meeting Act Rule NJAC5:20.
Roll Call: Steve Fetics, Michael Issler, Sheila McGraw, Mary Soccio, absent - Patty Coppla, Management – Julie Palma
Minutes approved as written.
900 Building comes to discuss the non-replacement of their roof – The chimney caps expenditure – Much discussion from unit owners as to several issues.
Roof should have been replaced so that all roof repairs etc. could be all on the same time line.
Gutter replacement
Further, they mentioned that there have been several leaks. Board and Management stated that they would take under advisement. Board decision would be to take step 1, have Kelly Stewart and DMS inspect roof for any inadequacies. Management will arrange dates and send letter to 900 building and state that this is the 1st step in addressing their concerns.
By Law Change – No Update
Responsibility of Water Delivery to Private Homes – Buckalew’s office sent format to go to Hoer Group minus numbers.
Stonegate Website – Mary Soccio will get back to Management if one payment can be paid for year and Mary will then use her personal credit card and Stonegate reimburse.
State Inspection report – Will all be concluded with cement and railings. DMS mentioned hard wire, will check.
Dumpsters – Call Veolia as to reimbursement for dumpster enclosures as well as progress on lids.
Pool Closing – Discussion of certain invoices totaling an additional $1,000.00, Board approved. Also discussed keeping pool open an additional week based on weather and testing.
Sinkhole – Management advised that Walsh stated that the place where downspouts tie in could be clogged. He doesn’t feel there are other pipes, but we can get mark out. It should be scoped by camera, Management to call Borough if they could assess.
JCP&L – 7 and 20 buildings – Management advised foreman as to completion of same regarding landscaping.
Decks – Contractor needs drawing if deck sealed. Management contacted 2 companies, 1 was $1,200.00 and the $1,600.00. Board approved $1,200.00 provided the Borough will accept only 1 drawing sealed for the 4 decks.
Paving in Progress
Masonry in Progress
Work Orders
Most cement – the remainder 1903A complete
414 – cable box to be removedM
Mold – Pending – 1923A
410 – deck needs to be checked
910 – Siding to be checked
Trend – Board discusses snow plowing – Will maintain $50,000.00 for snow contract and if need be $5,000.00 extra, compensation for mild winter.
Financials – Review of delinquencies and the need to contact tenant occupied units of investor owners in arrears so as to utilize By Law change.
Power washing Bids – Management received same for $8,000.00 and $10,000.00 for complete complex. One company noted $856.00 units done. Ask DMS for Hal to do same.
General Meeting – 1st week of November, entire Board will rerun.
Adjourn 9:40 p.m.
MINUTES OF JULY 25, 2011
Statement of President – Adequate notice for this meeting has been provided accordingly to the Open Public Meeting Act Rule NJAC5:20.
Roll Call: Steve Fetics, Michael Issler, Sheila McGraw, absent - Patty Coppla and Mary Soccio Management – Julie Palma, Patricia Badalamenti
Minutes – of June 28, 2011 approved.
Open to Public – Fran Smith 1923A
Ceiling has stains
Mold on building
Railing not sanded properly
Backyard is receding due to weeds
Board advises that they will look into matter.
Met with Brian McNeilly Borough Administrator. He just wanted to introduce himself to Patrician Associates and make the Association aware that he is available for assistance.
Pool Project – DMS states all is well except the painting of the building, so he advises to deduct $200.00 from monies paid out.
New Condominium Construction – Need to change numbers with Buckalew for percentages etc. Need to give him figures for maintaining road etc.
Roof Replacement – Tricia states that he still has a few things to do and is withholding money of final payment and upon Dave Godsall signing off, will then remit.
Chimney Caps – Letter will be sent out upon everyone’s review.
State Inspection report – Management advises that State Inspector came out, some units not available. Management states the Inspector will fine the Association and then pass on to units. This will remain open agenda item.
New Business
Review of Work Orders – DMS reviews same and all remain the same except kickplates were done, thus should be removed.
DMS reports dumpster enclosure – needs to be repaired. Also contact Veola as to lids.
Kelly Act – Letter prepared by Steve Fetics to be sent to Borough, need to get breakdown on snow.
Paving Bids – Four bids – Walsh, Rorick, Black Hawk, K & A Paving.
Based on Price – The Board selected Walsh Striping at a cost of $27, 910.00.
Masonry – Three bids – Sada, Fonblock & Olivo – Much Discussion as to same. Two Contractors Fonblock and Olivo are within a difference of $7,000.00, where as Sada was approximately $20,000.00 difference.
Decision to be made between two.
MINUTES OF JUNE 28, 2011
Statement of President – Adequate notice for this meeting has been provided accordingly to the Open Public Meeting Act Rule NJAC5:20.
Roll Call: Steve Fetics, Michael Issler, Mary Soccio, Sheila McGraw, absent - Patty Coppla, Management – Julie Palma, Patricia Badalamenti
Minutes – of April 27, 2011 approved.
Pool Project – DMS states everything is complete except pump and some punch list items. Management will pay all separate invoices except the remainder of the initial contract.
Roof Replacement – Tricia advises final walk thru was delayed Saturday due to rain. Stewart Roofing is very busy now trying to recoup monies from work not done in bad weather. He is owed approximately $1,950.00, will hold. Also, Dave Godsall has a balance due.
Chimney Caps – Discussion of mandating unit owners to replace or repair caps. Review of Management letter, Mary Soccio will edit and Management will then send letter upon approval of all Board.
Masonry Work – Have one bid – will have two others done, but need to do walk thru with each one.
New Construction Report – Steve Fetics reports that the hold up is now our attorney who is preparing easement and payment of same, etc.
State Inspection Report – The Inspection was to be June 28, 2011.
Fire Drill at 195 Stonegate, this has not been done as of yet.
Stonegate Website – Mary Soccio reports, requests email of Board Bios and the newsletter.
Bob Buckalew working on water delivery to private homes.
Pool Furniture – Sheila McGraw brings up the fact that we need some new lounge chairs - $5X 35. Discussion – Board states as long as there are about 15 good lounges, hold off to next year.
Donation to Ambulance Squad – Steve Fetics makes motion to donate $100.00, Mike seconds, Sheila McGraw agrees. Mary Soccio votes no solely on financial situation that we had to proceed with loan.
Document on Resolution for Loan Increase – Management gives resolution – Steve Fetics, Mike Issler and Sheila McGraw vote yes, Mary Soccio and Patty Coppla vote no, Mary Soccio affirms same as to signatures and vote.
New Stanhope Administrator – Brian McNeeley – Steve Fetics states that he will be coming to next Board meeting to introduce himself.
Work Orders
1900 Building kick plate to be painted.
Judy Jacob work order read, letter to her stating nothing else can be done with gutter.
Rusak (1905A) siding needs to be repaired.
Evaluation of lower wall at entrance of Stonegate Lane.
Review of Bids
Much discussion as to paving. Tricia has an asphalt person who could do entire parking lot for $21,000.00, sealing all (this will be verified) in conjuction with same. Patrician Associates brought up the fact that maybe we should reissue letter about loan and perhaps have a meeting, this was discussed and Board approved a short meeting on July 11, 2011, 7:00 p.m. at Management Office. Letters will be sent.
Financial discussed
Meeting adjourned 9:00 p.m.
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